LOCAL 2278 OF THE AMERICAN FEDERATION OF TEACHERS

Last Amended by WOUFT regular members, January 18, 2018

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CONTENTS

Article I – Name
Article II – Objectives
Article III – Membership
Article IV – Officers and Elections
Article V – Officers and Duties
Article VI – Removal of Officers
Article VII – Executive Council
Article VIII – Committees
Article IX – Ratification of Collective Bargaining Agreements
Article X – Strikes
Article XI– Meetings
Article XII – Dues
Article XIII – Finances
Article XIV – Affiliations
Article XV– Rules of Order
Article XVI – Amendments
Article XVII – Availability of Documents

ARTICLE I – NAME

This organization shall be known as Western Oregon University Federation of Teachers (WOUFT), American Federation of Teachers (AFT) Local 2278, AFT-Oregon, AFL-CIO, and may be referred to as a union, local, or federation, and by its abbreviation “WOUFT”.

ARTICLE II – OBJECTIVES

The objectives of the organization shall be:

Section 1. To provide an effective collective bargaining representative for the faculty at Western Oregon University.

Section 2. To promote the general welfare for the faculty at Western Oregon University.

Section 3. To bring the Local into relations of mutual assistance with the American Federation of Teachers, its State Federation and locals.

Section 4. To eliminate all forms of discrimination in institutions of higher education, including discrimination on the basis of race, creed, age, sex, sexual orientation, lifestyle, gender identity or expression, national origin, disability, social or economic status, or political belief.

Section 5. To work for passage and retention of just laws which will improve the climate for students and faculty.

Section 6. To work for advancement of the public image of higher education, including passage and retention of appropriate laws that will protect and promote the role of faculty employees and higher education workers in the delivery of quality education.

ARTICLE III – MEMBERSHIP

Section 1. Eligibility

1.1. Membership shall be either regular or associate. Regular membership is conferred on faculty who pay dues to the Local. Any employee included in any bargaining unit represented by the Local, or in a unit which is being organized by the Local, shall be eligible for regular member status. Associate membership is conferred on persons who are not in the bargaining unit but who choose to be associated with the Local, subject to Executive Council approval.

1.2. All those in the bargaining unit who do not pay dues are “fair share employees” and pay the agency fee.

1.3. Regular members shall be entitled to all rights and privileges in this organization.

1.4. Associate members have the same rights and privileges as regular members, except that they may not vote in elections or on collective bargaining agreements or on the question of dues; they may not run for officer or delegate.

1.5. Fair-share employees may observe regular meetings, but have no standing to participate in such meetings. Fair-share employees may not vote in any elections or on any issues including collective bargaining agreements or dues. Furthermore, fair-share employees may, by decision of the Executive Council, be excluded from attendance at all, or part, of any regular meetings. Fair-share employees may not run for positions of officer or delegate.

1.6. Anyone ineligible to enter into the bargaining unit because of supervisory or managerial responsibilities shall not be eligible for membership. A member who is promoted to such a position shall be automatically removed from membership on the effective date of the promotion. Such faculty may make voluntarily contributions; however, such contributions do not confer membership.

1.7. Employees who retire or leave the bargaining unit for any reason, except supervisory status, shall be eligible to continue membership as an associate member.

Section 2. Non-Discrimination

No discrimination shall be shown toward individual members or applicants for membership based on race, creed, age, sex, sexual orientation, lifestyle, gender identity or expression, national origin, disability, social or economic status, or political belief.

Section 3. Expulsion

A member may be expelled for acts detrimental to the union upon presentation of written charges signed by at least one fourth of the regular members and approved by a majority of the regular members present at the next regular meeting. The member shall have the right to appeal the decision to the membership at the following regular meeting and shall be reinstated with full rights if a majority of the members present vote to reinstate.

ARTICLE IV – OFFICERS AND ELECTIONS

Section 1. Officers

1.1. The local shall elect the following officers bi-annually by May 30th of odd-numbered years.

President

Vice President for Membership and Organization

Vice President for Political Education and Action

Secretary

Treasurer

1.2. Officers shall take office by July 1st. The term of office shall be two years.

Section 2. Qualifications, Nominations, and Election of Officers

2.1. Qualifications

A candidate must be a member in good standing with at least one year of regular member status to hold office.

2.2. Nominations

Nominations for office shall be made during spring term of odd-numbered years from the floor at the regular meeting, or by email or telephone to current officers. Nominees must have given their consent to be nominated. Notice shall be provided to each regular member at least fifteen (15) days prior to the meeting that nominations will be in order. Notice of the right to make nominations and of the election may be combined in one notice.

2.3. Election

Elections will be held no later than 30 days after the close of nominations.

2.4. Election shall be conducted by ballot vote of regular members in good standing.

Office holders must maintain their regular membership in good standing while in office.

2.5. Conduct of Elections

The Secretary, assisted by other members of the Executive Council, shall conduct the election. The ballots and all other records pertaining to the election shall be retained by the Secretary for a period of not less than one year.

2.6. Voting

The candidate receiving a plurality of at least forty percent (40%) of the votes cast shall be declared elected. If the plurality of forty percent (40%) is not obtained, a run-off election of the two candidates receiving the most votes shall be held within fifteen days according to the above procedure for ballot distribution and voting.

2.7. Vacancies

Vacancies, including resignations, in any office shall be filled by recommendation of the Executive Council and majority vote of the members. In the event that the President is temporarily incapacitated for any reason, until the president can return to duty, the president will be temporarily succeeded immediately by another officer, according to the following order of succession: Vice President for Membership and Organization, Vice President for Political Education and Action, Secretary, Treasurer, Chair of Collective Bargaining. In the event that the President is permanently incapacitated for any reason, that person will be succeeded immediately by another officer, according to the following order of succession: Vice President for Membership and Organization, Vice President for Political Education and Action, Secretary, Treasurer, Chair of Collective Bargaining. In this case, the Executive Committee will schedule an election for replacement for duration of the term within 30 days.

ARTICLE V – OFFICERS AND DUTIES

Section 1. Duties

The duties of the various officers shall be specified in the Constitution and Bylaws and in the parliamentary authority adopted by this local. The primary duties of the officers shall be as follows:

1.1. President

This officer shall:

a) Be the chief executive officer of the Local and administer all of the affairs of the Local, and execute the policies of the Local, as determined by the Executive Council
b) Preside at all meetings of the local and the Executive Council
c) Be authorized to sign all necessary papers, documents, checks, and payments by the local
d) Represent the local when and where necessary
e) Assume responsibility for the orderly management and successful completion of all union business
f) Make a report to the membership at least once each year, summarizing the accomplishments of the local and outlining plans for the next year
g) Maintain a relationship with the national office, state federation (AFT-Oregon) and the Oregon AFL-CIO

1.2. Vice-President for Membership and Organization

This officer shall:

a) Organize and lead annual membership campaigns
b) Keep the membership roll
c) Assist the president in organizing union activities and events
d) Collect and distribute information on benefits provided by the state federation and national union
e) Send quarterly membership reports, with mailing addresses, to AFT-Oregon
f) Be authorized to sign/co-sign checks and other union documents, as needed

1.3. Vice-President for Political Education and Action

This officer shall:

a) Collect and distribute material on political actions and policies that relate to union interests at the local, state, and national levels
b) Assist the president in organizing union activities and events
c) Work closely with the AFT-Oregon director of politics and the AFT-Oregon Political Action Committee
d) Organize and lead political actions approved by the local and/or state federation
e) Be authorized to sign/co-sign checks and other union documents, as needed

1.4. Secretary

This officer shall:

a) Issue all notices, except those required by the President or one of the Vice- Presidents
b) Answer correspondence at the direction of the President
c) Report outside correspondence to the President and the Executive Council
d) Be the custodian of the seal and charter of the Federation
e) Be the custodian of the non-financial records of the union
f) Administer all elections and count the results
g) Secure accommodations for general and special membership meetings
h) Record and retain the minutes of the Executive Council, and regular and special membership meetings
i) Assist the President in preparing written communications
j) Be authorized to sign/co-sign checks and other union documents, as needed

1.5. Treasurer

This officer shall:

a) Receive, record, and deposit in the name of the local all monies from dues and other sources
b) Issue receipts and delinquency notices
c) Forward to the national office, on or before the 15th of each month, all taxes and assessments due the American Federation of Teachers
d) Pay all bills authorized by the adopted budget. Expenses not authorized in the budget must be presented to the Executive Council for authorization.
e) Keep accurate and adequate records of all financial transactions, available at all times for the Executive Council and the
budget and audit committees
f) Submit a financial statement for the local, including a statement of assets and liabilities and a statement of income and expenses to the AFT secretary-treasurer within five months of the end of the fiscal year for the local
g) Prepare Federal Form 990 annually
h) Sign checks
i) Prepare a budget
j) Make regular financial reports to membership
k) Ensure that the national per capita payment through the required month has been sent to the AFT National Office at least fifteen (15) days before the convening of the AFT National Convention.

Section 2. Other Duties

As a duty of their office, officers and the Chair of the Collective Bargaining Committee shall serve as delegates to conventions of affiliates in the order of their listing in Article IV, Section 1.1, up to the number of delegates authorized by the Local, except if the Executive Council decides that attendance is unnecessary, impractical, or too expensive.

Section 3. Absence and removal

An officer who is absent from three consecutive meetings of the Executive Council, without adequate excuse made to the President or Secretary, shall be considered to have vacated his/her office.

Section 4. Chair of the Collective Bargaining Committee

The President, Vice Presidents, Secretary, and Treasurer shall convene and appoint a Chair of the Collective Bargaining Committee.

The Chair of the Collective Bargaining Committee shall:

a) Chair the Collective Bargaining Committee, and preside over all meetings of that committee
b) Oversee collective bargaining and implementation of the contract of the local
c) Coordinate resources, materials and training for members of the bargaining committee
d) Serve as a voting member of the WOUFT Executive Council
e) Perform such other duties as may be assigned by the President or the Executive Council.

Section 5. Grievance Representatives

5.1. The Executive Council shall appoint individuals to be Grievance Representatives. Though not elected “officers,” these representatives will hear grievance complaints from members of the bargaining unit, evaluate the validity of the grievances, and report to the Executive Council on the grievances. They will represent the Local in grievance matters.

5.2. The Grievance Review shall take place within contractual requirements for processing the grievance.

ARTICLE VI – REMOVAL OF OFFICERS

Section 1. An elected officer may be removed from office for specific cause, which may include, but not be limited to, substantial failure to execute their duties as provided in the Constitution and Bylaws, misconduct, illegal acts or willful, significant violation of the Constitution and Bylaws. Removal shall be by the following procedures:

1.1. Removal will be effective upon approval of a Petition for Removal by the membership in a meeting scheduled for consideration of such a petition. A specific Petition for Removal shall apply only to a specific officer.

1.2. Where the Secretary is the subject of the Petition for Removal, the President shall designate another officer to conduct the responsibilities of the Secretary under this Article.

1.3. A Petition for Removal shall identify specific, detailed charges signed by at least twenty-five (25) percent of the regular members. The petition must identify the member(s) initiating the Petition for Removal who must attend the meeting when the petition is considered to present their charges. A copy of the petition shall immediately be served upon the officer. The Secretary shall verify that the signatures are of regular members in good standing at the time of their signatures.

1.4. Removal may be considered at the next regular membership meeting already scheduled within forty-five (45) days following receipt of a petition for recall. If none is scheduled within that period, the President shall schedule and announce a special meeting within forty-five (45) days after receipt of the petition for recall. The member(s) initiating the petition for recall will be responsible for presentation of the charges to the membership.

1.5. A majority vote of the members in good standing voting at such meeting will be required for removal. A quorum shall be required and shall be enforced. The Secretary will conduct the vote and certify the results. The vote shall be taken by a call of the roll. The result of the vote shall be published.

Section 2. The voters eligible to vote for removal will be restricted to those voters normally eligible to vote in an election for that position and who are in good standing at the time of the vote.

Section 3. The officer subject to removal will be provided an opportunity to be heard before any vote on removal by the membership; and shall be entitled to representation of their choice at any meeting at which the charges will be considered.

Article VII – EXECUTIVE COUNCIL

Section 1. Membership and Organization

1.1. The Executive Council of the local shall consist of the elected officers and the appointed Chair of the Collective Bargaining Committee.

1.2. The Executive Council shall meet at least once per academic term. In cases when there is no business to consider, the Executive Council may cancel the meeting. However, the Executive Council shall meet at least once during the academic year.

1.3. The President of the local shall be the Chairperson of the Executive Council.

1.4. The Executive Council shall make decisions by a show of hands at an Executive Council meeting, or by telephone or electronic communication when needed or convenient (but only if no member of the Executive Council objects to decisions being made outside of a Council meeting).

1.5. Decisions shall be by majority vote. No member may cast more than one vote, except in the case of a tie. In the case of a tie vote, the President (or presiding officer) shall first seek consensus among the members, but, failing that, the President may break the tie by casting one additional vote.

Section 2. Powers

2.1. The Executive Council shall have the power to make contracts and incur liabilities which may be appropriate to enable it to accomplish any or all of its purposes; to borrow money for WOUFT purposes at such rates of interest as terms and conditions as they may determine; to issue notes, bonds, and other obligations; and to secure any of its property by mortgage, pledge, or deed of trust of all or any of its property and income. All such activities shall be subject to approval of the membership.

2.2. The Executive Council shall have the power to act for the good of the local in emergency situations where the policy cannot be set by the membership.

2.3. The Executive Council may create standing or special committees to carry out the interests and business of the local.

Section 3. Duties

3.1. The Executive Council shall direct the President to administer the policy of the local as set by the membership at regular and special meetings.

3.2. The Executive Council shall review and adopt the Treasurer’s annual budget in March prior to the beginning of the next fiscal year. The adopted budget will be reported to membership at the spring regular meeting.

3.3. The Executive Council shall report its activities at each regular membership meeting.

3.4. The Executive Council shall appoint a Chair of Collective Bargaining, as described in Article V, Section 4. Should the Bargaining Committee Chair resign, the President, Vice Presidents, Secretary, and Treasurer shall convene and appoint a new Chair as described in Article V, Section 4.

3.5. The Executive Council will seek nominations and conduct elections for WOUFT delegates to the AFT-Oregon annual convention and the AFL-CIO annual convention. Nominations and elections must be completed by AFT-Oregon and AFL-CIO deadlines. Nominations are open to all regular members in good standing.

ARTICLE VIII – COMMITTEES

Section 1. Appointments.

1.1. Committees shall be composed of members of the local and shall be appointed by the Executive Council.

1.2. Chairpersons of the Committees shall be designated at the time of committee appointments by the Executive Council.

1.3. Whenever a new committee is added in the Constitution and Bylaws, initial appointments to the new committee shall be made within thirty (30) days from the effective date of the amendment, irrespective of the timeline for regular appointments in the description of the committee in these Bylaws. The initial appointees shall serve a term through the end of what otherwise would be a normal term, after which the regular appointment cycle will take place.

Section 2. Duties.

2.1. Committees shall assume duties assigned by the Executive Council.

2.2. Committees shall annually submit a written report and other reports as directed by the Executive Council.

2.3. Committees may form subcommittees as needed.

Section 3. Collective Bargaining Committee.

3.1. There shall be a WOUFT Collective Bargaining Committee.

3.2. Chair of the Collective Bargaining Committee: See Article V, Section 4 for the method, duration, and duties of appointment.

3.3. Members of the Collective Bargaining Committee: The officers of the Executive Council shall automatically be members of the collective bargaining committee, which may also be known as the bargaining team. The local shall make all reasonable efforts to ensure that at least one member from each academic division or unit (e.g., Library & Media Services) serves on the Collective Bargaining Committee. And while the Executive Council shall solicit a representative from the divisions and units, it shall be the Executive Council that determines the composition of the Collective Bargaining Committee. Only regular members of the local may serve on the Bargaining Committee. The committee shall be appointed in spring terms of years immediately preceding the year of expiration of the current contract for a term of two years. In the event that contract negotiations have not successfully concluded prior to the expiration of this term, the term will automatically be extended until such time that a new contract has been ratified. If there is a change in union officers during the collective bargaining process, the new officers will not replace the existing members of the Collective Bargaining Committee if they are actively negotiating the next iteration of the contract for the local.

3.4. Duties of the Collective Bargaining Committee: The duties of the Collective Bargaining Committee shall be to represent and to negotiate for the local on all collective bargaining matters related to the bargaining unit.

3.5. Members of the Collective Bargaining Committee must keep confidential all discussions, paperwork, and records of the committee, to be shared only with other WOUFT members, or officers and staff of AFT-Oregon and AFT, or agents of WOUFT, AFT-Oregon, or AFT. Collective Bargaining Committee members, by joining the Collective Bargaining Committee, are understood to agree to keep these discussions and documents confidential. Only documents specifically approved by the Collective Bargaining Committee to be presented to the WOU administration may be made more widely available. Any other internal discussions, paperwork, and records may only be shared outside of WOUFT members, AFT-Oregon and AFT officers and staff and their agents if under legal obligation to so under subpoena or court order. The Collective Bargaining Committee may, by majority vote, decide to release a document or information item from the confidentiality described here.

Section 4. Audit Committee.

An annual audit of the finance records and an Agency Fee calculation shall be performed by the Local. The Executive Council shall appoint a committee of no fewer than three members in good standing for the Audit Committee. The Treasurer may not serve as a member of the Audit Committee. The Treasurer shall make finance records available and be available to answer questions the Audit Committee may have regarding the finances of the Local.

ARTICLE IX – RATIFICATION OF COLLECTIVE BARGAINING AGREEMENTS

Section 1. Tentative Agreement.

Tentative agreements reached between the union and the employer shall be subject to vote for ratification by the membership covered by that agreement.

Section 2. Ratification Procedure.

Ratification shall be by a majority vote by ballot distributed no longer than seven business days after the Tentative Agreement is reached. Consideration and vote may be taken at a regular meeting whenever a tentative agreement is reached within one week of a scheduled, regular meeting or by a special meeting called by the Executive Council. The votes shall be cast by secret paper ballots deposited into a closed container. The counting of the ballots shall occur during that same meeting, and be performed by the WOUFT Secretary or (if the Secretary is unavailable) by some member of the Executive Council, in the presence of at least two other members of the WOUFT Executive Council. The results shall be immediately announced to the members, during that same meeting. In the event of a tie vote, the agreement is ratified. See Article XI, Section 3 for meeting quorum details.

ARTICLE X – STRIKES

Section 1. Strike Authorization Meeting.

To conduct a strike authorization meeting of WOUFT members, the Executive Council shall publicize and notify members about the strike authorization meeting at least 48 hours before it is held. See Article XI, Section 3 for meeting quorum details.

Section 2. Strike Authorization Vote.

The membership, at the request of the Executive Council, may authorize the union to call a strike. Strike authorization shall be granted by a majority vote of those members present at a meeting called for such a purpose. The votes shall be cast by secret paper ballots deposited into a closed container. The counting of the ballots shall occur during that same meeting, and be performed by the WOUFT Secretary or (if the Secretary is unavailable) by some member of the Executive Council, in the presence of at least two other members of the WOUFT Executive Council. The results shall be immediately announced to the members, during that same meeting. In the event of a tie vote, the authorization shall fail.

ARTICLE XI – MEETINGS

Section 1. Regular meetings.

1.1. WOUFT will hold regular member meetings (hereafter: “regular meetings”) at least three times during the academic year to take place in Fall Term during the week preceding the beginning of classes, and during the first four weeks of each Winter and Spring term. The Executive Council may, by majority vote, establish and/or change the dates of these regular meetings so long as notice is given to the membership at least ten (10) business days in advance of the rescheduled meeting. See Article XI, Section 3 for meeting quorum details.

1.2. The President or Executive Council may call additional regular meetings, including meetings during the period of July through August.

Section 2. Special meetings.

Special meetings may be called in three ways (see Article XI, Section 3 for meeting quorum details):

2.1. The regular members, by majority vote at a regular meeting, may agree on a date, time, and purpose for a special meeting.

2.2. A petition stating the purpose of the proposed special meeting, and signed by at least twenty percent of the regular members, may be submitted to the President, who shall call a special meeting.

2.3. The Executive Council, by a majority vote, may call a special meeting.

Section 3. Quora

A quorum for regular and special meetings shall consist of ten percent (10%) of the total number of regular members, including at least two officers. For strike authorization votes, strike votes, and changes to the Constitution and Bylaws, a quorum shall consist of twenty percent (20%) of the total number of regular members, including at least two officers.

Section 4. Other.

The President shall conduct all meetings. The President may delegate authority to a member of the Executive Council to conduct a meeting. All meetings will be conducted according to Revised Roberts Rules of Order.

ARTICLE XII – DUES

Section 1. Member dues shall be collected monthly at the rate of 1.25% of gross monthly salary. The base salary for determining the monthly deduction shall exclude summer salary or any additional stipends that a faculty member might receive. The exclusion of summer salary shall also apply to librarians (i.e., consider librarians as if they were on 9-month contracts). For faculty whose 9-month salary is distributed over 12 months, the 1.25% deduction will be taken over 12 months.

Section 2. The dues year shall be from July 1 through June 30. Dues payment is due on the first of the month for that month. Members may pay dues on a quarterly, semi- annual, or annual basis in advance. Payment shall be to the Treasurer of the local. The local encourages members to use automatic dues deduction provisions whenever they are available.

Section 3. Any change in local dues must be proposed at a regular membership meeting or in a special meeting as specified in Article XI. A vote on the proposal shall be conducted at the next regular meeting and must receive a majority vote to pass.

ARTICLE XIII – FINANCES

Section 1. Regular dues (see Article XII) shall be fixed by a majority vote of members present at any regular meeting providing notice of the contemplated dues change has been announced at least one month in advance.

Section 2. The local may obtain additional finances through grants, donations, contributions or other funding activities.

Section 3. The fiscal year shall be July 1 through June 30.

Section 4. No later than October 31st, an annual audit of the finance records shall be performed by the Local. The Executive Council shall appoint a committee of no fewer than three members in good standing for the Audit Committee. The Treasurer may not serve as a member of the Audit Committee. The treasurer shall make finance records available and be available to answer questions the Audit Committee may have regarding the finances of the Local.

Section 5. Within two weeks after receipt of all necessary documents from the national and state federations, the Audit Committee will conduct an annual Agency Fee Audit, and will forward the agency fee rate calculated therein to the President of the local. The Secretary of the local will draft a letter to be signed by each member of the Audit Committee, to be forwarded to the employer.

Section 6. The Treasurer of the local shall prepare all necessary Federal, State, and Local tax documents and ensure that those documents are submitted in a timely manner.

ARTICLE XIV – AFFILIATIONS

Section 1. This federation shall maintain affiliation with and whenever possible send delegates to the following organizations:

1.1. The American Federation of Teachers (AFT). All delegates and alternates to the national Convention, except those designated as a duty of their office, shall be elected annually by majority vote according to the same procedures for election of officers described in Article IV. The election will be scheduled after the Call-to-Convention is given by the American Federation of Teachers. Delegates shall serve for a term of one year from the time of their election. The President and the Secretary shall certify the election and forward the credentials of all delegates and alternates to the National Office as soon as possible but not later than the time required by the National Office before the convening of the National Convention. The number to be sent to the convention, notwithstanding the number to which the Local is entitled, is subject to determination in advance by the Executive Council. The Treasurer will ensure that the national per capita payment through the required month has been sent to the National Office at least fifteen (15) days before the convening of the National Convention.

1.2. AFT-Oregon. Delegates and alternates, except those designated as a duty of their office, shall be elected annually by majority vote of those voting according to the same procedures for election of officers described in Article IV. The election will be scheduled after the Call-to-Convention is given by the AFT-Oregon. The number to be sent to the convention, notwithstanding the number to which the Local is entitled, is subject to determination in advance by the Executive Council.

1.3. The Oregon State AFL-CIO. Delegates and alternates, except those designated as a duty of their office, shall be elected annually by majority vote of those voting according to the same procedures for election of officers described in Article IV. The election will be scheduled after the Call-to-Convention is given by the Oregon State AFL-CIO. The number to be sent to the convention, notwithstanding the number to which the Local is entitled, is subject to determination in advance by the Executive Council.

Section 2. Upon request, each delegation shall make written reports to the Executive Council on meetings attended.

Section 3. Every reasonable effort shall be made by this federation to pay the legitimate expenses of delegates to meetings and conventions of affiliated organizations.

Section 4. The federation to the best of its ability shall be active in the affairs of affiliated organizations.

Section 5. Delegates to affiliated organizations shall meet the same requirements as officers of this local.

ARTICLE XV – RULES OF ORDER

Roberts Rules of Order, Newly Revised, shall govern in all cases not covered by the Constitution and Bylaws of this local.

ARTICLE XVI – AMENDMENTS

Proposed amendments to the Constitution and Bylaws may be submitted by the Executive Council or in a proposal signed by no fewer than five (5) members in good standing to the regular members at least three weeks in advance of the meeting at which the vote is scheduled. A vote will be held on the proposed amendments at the next regular member meeting or during a special meeting, if one is convened by the Executive Council. A majority vote of those at the regular member meeting is needed for approval. The rules for quorum (20%) apply to this vote regardless of the venue (see Article XI, Sect. 1.2). The votes shall be cast by secret paper ballots deposited into a closed container. The counting of the ballots shall occur during that same meeting, and be performed by the WOUFT Secretary or (if the Secretary is unavailable) by some member of the Executive Council, in the presence of at least two other members of the WOUFT Executive Council. The results shall be immediately announced to the members, during that same meeting. In the event of a tie vote, the amendment(s) is/are approved. The same amendment(s) may not be introduced more than once in a three- month period.

ARTICLE XVII – AVAILABILITY OF DOCUMENTS

Section 1. One electronic copy of the Constitution and Bylaws and any/all future amendments shall be submitted to the National Office of the American Federation of Teachers. One electronic copy of the Constitution and Bylaws and any/all future amendments shall be submitted to the State Office of the AFT-Oregon.

Section 2. Copies of the Constitution and Bylaws shall be made available to other affiliated organizations upon request to the President.

Section 3. Copies shall be available for any members of this local upon request to the Secretary.

Section 4. All notices, notifications, and materials for distribution to membership may be disseminated by regular mail, campus mail, email, or any other means that facilitates broad communication.