Article 5.

ARTICLE V – OFFICERS AND DUTIES

Section 1. Duties
The duties of the various officers shall be specified in the Constitution and Bylaws and in the parliamentary authority adopted by this local. The primary duties of the officers shall be as follows:

1.1. President
This officer shall:
a) Be the chief executive officer of the local and administer all of the affairs of the local, and execute the policies of the local, as determined by the Executive Council
b) Preside at all meetings of the local and the Executive Council
c) Be authorized to sign all necessary papers, documents, checks, and payments by the local
d) Represent the local when and where necessary
e) Assume responsibility for the orderly management and successful completion of all union business
f) Make a report to the membership at least once each year, summarizing the accomplishments of the local and outlining plans for the next year
g) Maintain a relationship with the national office, state federation (AFT-Oregon) and the Oregon AFL-CIO

1.2. Vice-President for Membership and Organization
This officer shall:
a) Organize and lead annual membership campaigns
b) Keep the membership roll
c) Assist the president in organizing union activities and events
d) Collect and distribute information on benefits provided by the state federation and national union
e) Send quarterly membership reports, with mailing addresses, to AFT-Oregon
f) Be authorized to approve accounts payable and to sign union documents, as needed

1.3. Vice-President for Political Education and Action
This officer shall:
a) Collect and distribute material on political actions and policies that relate to union interests at the local, state, and national levels
b) Assist the president in organizing union activities and events
c) Work closely with the AFT-Oregon director of politics and the AFT-Oregon Political Action Committee
d) Organize and lead political actions approved by the local and/or state federation
e) Be authorized to approve accounts payable and to sign union documents, as needed

1.4. Secretary
This officer shall:
a) Issue all notices, except those required by the President or one of the VicePresidents
b) Answer correspondence at the direction of the President
c) Report outside correspondence to the President and the Executive Council
d) Be the custodian of the seal and charter of the Federation
e) Be the custodian of the non-financial records of the union
f) Administer all elections and count the results
g) Secure accommodations for general and special membership meetings
h) Record and retain the minutes of the Executive Council, and regular and special membership meetings
i) Assist the President in preparing written communications
j) Be authorized to approve accounts payable and to sign union documents, as needed

1.5. Treasurer
This officer shall:
a) Receive, record, and deposit in the name of the local all monies from dues and other sources
b) Issue receipts and delinquency notices
c) Present all accounts payable for approval by two other members of the Executive Council
d) Sign check or otherwise execute payments after approval is obtained
e) Maintain the security of the local’s financial instruments
f) Keep accurate and adequate records of all financial transactions, available at all times for the Executive Council and the budget and audit committees
g) Examine the local’s financial institution accounts regularly to compare to local financial records
h) Prepare budgets, annually and as needed
i) Prepare and present a financial report to the Executive Council quarterly or as requested, with comparison to the annual budget
j) Submit a financial statement for the local, including a statement of assets and liabilities and a statement of income and expenses to the AFT SecretaryTreasurer within five months of the end of the fiscal year for the local
k) Prepare Federal Form 990 annually
l) Make regular financial reports to membership
m) On or before the 15th of each month, forward all taxes and assessments due the national and state affiliate offices of the American Federation of Teachers.
n) Ensure that the required per capita payments are sent to the national and state affiliate offices of the American Federation of Teachers at least fifteen (15) days before the convening of the relevant conventions.

1.6. Communications Director
This officer shall:
a) Manage the WOUFT website
1) Duties may include
i) Designing the website
ii) Maintaining the website (e.g., checking and “fixing” links, updating and reformatting images)
iii) Making recommendations to the Executive Council for updating the website iv) Continually working to make the
website user friendly
v) Replying to website user comments
vi) Examining and analyzing site traffic
vii) Regulating and managing access rights of different users on the website
2) The WOUFT Executive Council will approve the basic components, content, and layout of the website (e.g., WOUFT
bargaining information such as team members, regular bargaining updates; Bylaws and Constitution; the grievance process
and current Grievance Officers)
3) The Executive Council may at any time, by majority vote, approve the addition of items/components to the WOUFT
website.
4) Any new posts that fall under previously approved sections on the WOUFT webpage will be submitted directly to the
WOUFT Communications Director for immediate upload. Examples of such posts might include updated membership-
approved bylaws, bargaining updates, changes in WOUFT leadership rosters.
b) Manage WOUFT social media accounts
c) Assist the President and the Executive Council in creating, finalizing and distributing communications via various media to the membership, e.g, newsletters, blogs, twitter feeds, etc.
d) Regularly consult with the Executive Council to determine the appropriateness of various communications media

Section 2. Other Duties
As a duty of their office, officers and the Chair of the Collective Bargaining Committee shall serve as delegates to conventions of affiliates in the order of their listing in Article IV, Section 1.1, up to the number of delegates authorized by the local, except if the Executive Council decides that attendance is unnecessary, impractical, or too expensive.

Section 3. Absence and removal
An officer who is absent from three consecutive meetings of the Executive Council, without adequate excuse made to the President or Secretary, shall be considered to have vacated his/her office.

Section 4. Chair of the Collective Bargaining Committee
The President, Vice Presidents, Secretary, Treasurer, and Communications Director shall convene and appoint a Chair of the Collective Bargaining Committee. The Chair of the Collective Bargaining Committee shall:
a) Chair the Collective Bargaining Committee, and preside over all meetings of that committee
b) Oversee collective bargaining and implementation of the contract of the local
c) Coordinate resources, materials and training for members of the bargaining committee
d) Serve as a voting member of the WOUFT Executive Council
e) Perform such other duties as may be assigned by the President or the Executive Council.

Section 5. Grievance Representation

5.1. The Executive Council is responsible for processing any contractual complaint. The Executive Council shall appoint individuals to be Grievance Representatives, who shall represent the local as “Grievance Officers” in grievance matters with the university. Once a complaint is received, the Executive Council will refer each such complaint to one or more grievance representatives for investigation. Grievance Representatives will investigate complaints assigned to them by the WOUFT Executive Council, evaluate the validity of each complaint, and report to the Executive Council on the findings of their investigations. The Executive Council will make final decisions on the disposition of formal membership complaints.

5.2. The Grievance Review shall take place within contractual requirements for processing the grievance.

Section 6. Stipends

Each Executive Council member will receive an annual stipend of $550 from WOUFT on the first day of their term (typically July 1) to support them in their duties. Any Executive Council member who does not serve out any year is expected to return an amount proportional to the time not served during the year, and the replacement for that Executive Council member during that year will receive a stipend from WOUFT proportional to the time they serve during that year.