Article 5.

ARTICLE V – OFFICERS AND DUTIES

Section 1. Duties

The duties of the various officers shall be specified in the Constitution and Bylaws and in the parliamentary authority adopted by this local. The primary duties of the officers shall be as follows:

1.1. President

This officer shall:

a) Be the chief executive officer of the Local and administer all of the affairs of the Local, and execute the policies of the Local, as determined by the Executive Council
b) Preside at all meetings of the local and the Executive Council
c) Be authorized to sign all necessary papers, documents, checks, and payments by the local
d) Represent the local when and where necessary
e) Assume responsibility for the orderly management and successful completion of all union business
f) Make a report to the membership at least once each year, summarizing the accomplishments of the local and outlining plans for the next year
g) Maintain a relationship with the national office, state federation (AFT-Oregon) and the Oregon AFL-CIO

1.2. Vice-President for Membership and Organization

This officer shall:

a) Organize and lead annual membership campaigns
b) Keep the membership roll
c) Assist the president in organizing union activities and events
d) Collect and distribute information on benefits provided by the state federation and national union
e) Send quarterly membership reports, with mailing addresses, to AFT-Oregon
f) Be authorized to sign/co-sign checks and other union documents, as needed

1.3. Vice-President for Political Education and Action

This officer shall:

a) Collect and distribute material on political actions and policies that relate to union interests at the local, state, and national levels
b) Assist the president in organizing union activities and events
c) Work closely with the AFT-Oregon director of politics and the AFT-Oregon Political Action Committee
d) Organize and lead political actions approved by the local and/or state federation
e) Be authorized to sign/co-sign checks and other union documents, as needed

1.4. Secretary

This officer shall:

a) Issue all notices, except those required by the President or one of the Vice- Presidents
b) Answer correspondence at the direction of the President
c) Report outside correspondence to the President and the Executive Council
d) Be the custodian of the seal and charter of the Federation
e) Be the custodian of the non-financial records of the union
f) Administer all elections and count the results
g) Secure accommodations for general and special membership meetings
h) Record and retain the minutes of the Executive Council, and regular and special membership meetings
i) Assist the President in preparing written communications
j) Be authorized to sign/co-sign checks and other union documents, as needed

1.5. Treasurer

This officer shall:

a) Receive, record, and deposit in the name of the local all monies from dues and other sources
b) Issue receipts and delinquency notices
c) Forward to the national office, on or before the 15th of each month, all taxes and assessments due the American Federation of Teachers
d) Pay all bills authorized by the adopted budget. Expenses not authorized in the budget must be presented to the Executive Council for authorization.
e) Keep accurate and adequate records of all financial transactions, available at all times for the Executive Council and the
budget and audit committees
f) Submit a financial statement for the local, including a statement of assets and liabilities and a statement of income and expenses to the AFT secretary-treasurer within five months of the end of the fiscal year for the local
g) Prepare Federal Form 990 annually
h) Sign checks
i) Prepare a budget
j) Make regular financial reports to membership
k) Ensure that the national per capita payment through the required month has been sent to the AFT National Office at least fifteen (15) days before the convening of the AFT National Convention.

Section 2. Other Duties

As a duty of their office, officers and the Chair of the Collective Bargaining Committee shall serve as delegates to conventions of affiliates in the order of their listing in Article IV, Section 1.1, up to the number of delegates authorized by the Local, except if the Executive Council decides that attendance is unnecessary, impractical, or too expensive.

Section 3. Absence and removal

An officer who is absent from three consecutive meetings of the Executive Council, without adequate excuse made to the President or Secretary, shall be considered to have vacated his/her office.

Section 4. Chair of the Collective Bargaining Committee

The President, Vice Presidents, Secretary, and Treasurer shall convene and appoint a Chair of the Collective Bargaining Committee.

The Chair of the Collective Bargaining Committee shall:

a) Chair the Collective Bargaining Committee, and preside over all meetings of that committee
b) Oversee collective bargaining and implementation of the contract of the local
c) Coordinate resources, materials and training for members of the bargaining committee
d) Serve as a voting member of the WOUFT Executive Council
e) Perform such other duties as may be assigned by the President or the Executive Council.

Section 5. Grievance Representatives

5.1. The Executive Council shall appoint individuals to be Grievance Representatives. Though not elected “officers,” these representatives will hear grievance complaints from members of the bargaining unit, evaluate the validity of the grievances, and report to the Executive Council on the grievances. They will represent the Local in grievance matters.

5.2. The Grievance Review shall take place within contractual requirements for processing the grievance.