ARTICLE VIII – COMMITTEES
Section 1. Appointments.
1.1. Committees shall be composed of members of the local and shall be appointed by the Executive Council.
1.2. Chairpersons of the Committees shall be designated at the time of committee appointments by the Executive Council.
1.3. Whenever a new committee is added in the Constitution and Bylaws, initial appointments to the new committee shall be made within thirty (30) days from the effective date of the amendment, irrespective of the timeline for regular appointments in the description of the committee in these Bylaws. The initial appointees shall serve a term through the end of what otherwise would be a normal term, after which the regular appointment cycle will take place.
Section 2. Duties.
2.1. Committees shall assume duties assigned by the Executive Council.
2.2. Committees shall annually submit a written report and other reports as directed by the Executive Council.
2.3. Committees may form subcommittees as needed.
Section 3. Collective Bargaining Committee.
3.1. There shall be a WOUFT Collective Bargaining Committee.
3.2. Chair of the Collective Bargaining Committee: See Article V, Section 4 for the method, duration, and duties of appointment.
3.3. Members of the Collective Bargaining Committee: The officers of the Executive Council shall automatically be members of the collective bargaining committee, which may also be known as the bargaining team. The local shall make all reasonable efforts to ensure that at least one member from each academic division or unit (e.g., Library & Media Services) serves on the Collective Bargaining Committee. And while the Executive Council shall solicit a representative from the divisions and units, it shall be the Executive Council that determines the composition of the Collective Bargaining Committee. Only regular members of the local may serve on the Bargaining Committee. The Committee shall be appointed in spring terms of years immediately preceding the year of expiration of the current contract, or the year in which a contract reopener is stipulated, for a term of two years. The Committee will be chosen by whichever Executive Council–incoming or existing–will be serving in the following fall term. In the event that contract negotiations have not successfully concluded prior to the expiration of the spring term, the term will automatically be extended until such time that a new contract has been ratified. If there is a change in union officers during the collective bargaining process, the new officers will not replace the existing members of the Collective Bargaining Committee if they are actively negotiating the next iteration of the contract for the local unless there is mutual agreement between an outgoing and incoming officer.
3.4. Duties of the Collective Bargaining Committee: The duties of the Collective Bargaining Committee shall be to represent and to negotiate for the local on all collective bargaining matters related to the bargaining unit.
3.5. Members of the Collective Bargaining Committee must keep confidential all discussions, paperwork, and records of the committee, to be shared only with other WOUFT members, or officers and staff of AFT-Oregon and AFT, or agents of WOUFT, AFT-Oregon, or AFT. Collective Bargaining Committee members, by joining the Collective Bargaining Committee, are understood to agree to keep these discussions and documents confidential. Only documents specifically approved by the Collective Bargaining Committee to be presented to the WOU administration may be made more widely available. Any other internal discussions, paperwork, and records may only be shared outside of WOUFT members, AFT-Oregon and AFT officers and staff and their agents if under legal obligation to so under subpoena or court order. The Collective Bargaining Committee may, by majority vote, decide to release a document or information item from the confidentiality described here.
Section 4. Audit Committee.
The Executive Council shall appoint an Audit Committee of no fewer than three members in good standing. The Treasurer may not serve as a member of the Audit Committee. The Treasurer shall make finance records available and be available to answer questions the Audit Committee may have regarding the finances of the local. Per AFT’s Constitution, the President and at least one other officer of the Executive Council must sign all WOUFT audits.
Section 5. Stewards.
The Steward Program makes the union visible to workers and administration. It enables communication, representation, and mobilization within the workplace, and helps create a union workplace culture. A steward’s most important job is to build an active, united and involved membership in the workplace. The Executive Council will make every effort to ensure that each division is represented by a steward. Only regular members of the local may serve in the Steward Program.
5.1. Oversight: The Vice-President of Membership and Organization oversees the Steward Program, and ensures that each steward is provided with all necessary materials including the WOUFT Steward Handbook.
5.2. Duties: No individual steward is responsible for all of these tasks. Instead, the steward is responsible for organizing the workplace, building a worksite team and involving members so that tasks are shared and are performed on a regular basis.
a) Get to know and build relationships with the workers in the unit
b) Greet new members and help them get oriented
c) Attend official new employee orientations if applicable
d) Ask workers to join the union
e) Provide pathways for members to get more involved in their union
f) Develop other member leaders’ skills and abilities
g) Hold worksite or department meetings
h) Assist the Executive Council in keeping updated phone numbers, addresses and emails of members
i) Support contract campaigns
j) Support rallies, vigils, work actions, petitions, demonstrations and other activities
k) Keep bulletin boards up to date
l) Distribute flyers, leaflets and surveys to members
m) Attend training classes
n) Attend General Membership Meetings and Steward Meetings
o) Work on political and legislative activities where permissible, including signing up members to contribute to the Political
Action Fund, grassroots lobbying, phone banks, and canvassing