How to Track Employee Attendance

If you work in human resources or a related industry, logistical headaches and somewhat unfair burdens are far from alien to you. Not only do you have to contend with that misplaced fear and even malign which the staff feels toward your position, but you have the incredible logistical headache of dealing with employee attendance tracking.

The importance of attendance tracking of course goes without saying. Nonetheless, just imagine a world where all the staff’s presence for work days, meetings and training was simply taken at their word. Imagine the small but problematic handful of lazier people every company has, able to get away with not showing up half the time, and never staying for the full day.

This was actually how it often went before the advent of attendance tracking software. Even with the advent of time clocks, CCTV cameras and other measures, people have always found ways to trick such systems. It really is amazing how much effort the lazy are willing to put into being so.

So, what is it that employee attendance tracking software has going for it which makes these problems as nonexistent as is possible in an imperfect world? There are a number of factors that contribute to this. Let’s take a look at some of them now.

One of the biggest advantages to systems like this, in truth, is their very nature as digital information. Unlike mechanical systems (time clocks etc.), there’s really not much room for vague errors and other ways to trick them. But, that’s just most basic advantage that all digital systems have.

The way these achieve secure attendance tracking is pretty straight forward, in actuality. These systems wrap around a database, which contains times signed in and out, as well as calendar-based information for sick days, planned vacations and so on. Automatic calculations can then run through these to track when hours are short or too long, when employees are late and the like. This makes payroll a more streamlined process, and it makes it much easier to spot the “weakest links” who just aren’t pulling their weight as well.

As far as security in the sense of making employees honest, these systems can also tie in with all other electronics in the workplace, to be sure that employees are automatically signed in whenever they touch something. It can be their work station, magnetic card sliders at gates, logging onto the wifi via their mobile, tablet or laptop and anything else imaginable.

This successfully thwarts instances where employees have, in the past, gotten away with claiming to have been there all day, but did not have a chance to sign in/out and the like. It also can guarantee protection of employees in a similar manner, making sure that such an incident can’t actually happen to an honest employee as well.
There are, of course, caveats with this kind of system, as nothing can ever truly be perfect. Databases can be subject to failures and errors, for one thing. For another, if the network goes down, or the computers do, it’s right back to using emergency sign in/out procedures with all their potential inaccuracies until the systems are fixed.

Also, the implementation of some of these systems makes work for the IT department, as does maintenance.

Nonetheless, if those minor disadvantages are far outweighed by the advantages, there are many types of attendance tracking system to choose from. In closing, let’s look at just a couple examples of the more popular ones.

The most popular one currently is HRdirect’s TrackSmart. It’s a web-based system meaning little to no installation and guaranteed compatibility with all devices used by your staff. Not only is it capable of splendidly accurate tracking of hours worked, but it manages vacation time and other artifacts with such natural finesse that you don’t even have to second guess a single statistic.

There’s also the fact that it provides a free trial whence it can truly show what it’s made of.

Another popular choice is Replicon TimeAttend, which is also web-based (guaranteeing the same cross platform stability and reliability). On top of that, it comes with training in the form of fleshed out documentation, webinars, live online lectures and in person hands-on training.

With one of these systems, you can finally breathe a sigh of relief, knowing the worst logistical nightmare of your HR profession has been tamed at long last. Not only that, but you can master these systems without issue thanks to great training programs provided with most tracking suites.