Setting up a Malaysian Company: Documents You Must Present During the Process

Setting up a company in Malaysia can be a difficult and confusing process, especially for individuals who live outside of the country and want to form an offshore corporation.

Once your company has been registered with the Malaysian government, the phrase “Sdn Bhd” will be attached to the name. This abbreviation has a similar meaning to the “limited liability” classification of companies in other countries.

Like any other country, a number of documents must be filed with the appropriate government agencies before you can open your business.

As part of the company incorporation in Malaysia process, the following documents must be submitted to the Companies Commission of Malaysia:

  • Form 6 – Also known as the compliance statutory declaration, this form must be filled out by your company’s secretary and filed as soon possible. It will be used to ensure that your business stays in compliance with all pertinent government rules and local business ordinances.
  • Articles of association – The articles of association and and memorandum must be completed by a lawyer and filed with the Commission. Form 48A must also be attached to the articles of association during submission.
  • Company shareholders – Biographical and background data on two shareholders that each carry a minimum of MYR 1 share of the company. Aside from these shareholders, two directors must also present their background information as part of the process. These directors should hold permanent residences in Malaysia.
  • Location – The business owner must provide information regarding the specific location of the physical address of the company.
  • CCM Letter and Form 13A – A copy of the original letter from the CCM and Form 13A must be included with the packet submitted to the government. Form 13A authorizes the company to do business under a particular name.

Documents Needed for Foreign Owned Corporations

Companies that are foreign owned must have at least two directors that maintain permanent residences in Malaysia and a company secretary that is a Malaysian resident.

Foreign nationals who are part of the company must provide their passports with correct visas and any other pertinent government identification.

Many third party companies, such as the one found at www.servcorp.com.my offer assistance to foreign companies that need to form offshore businesses in Malaysia.